Utilization Refinement process and more

Why is this change being made?

In an effort to be more efficient using valuable development time, it was suggested by @aalakkad that we improve our issue refine processes to help ensure that issue in the milestone are ready for development as much as possible.

I have also added or updated other sections that would be helpful or tangential to the refinement process.

Related issue: https://gitlab.com/gitlab-org/fulfillment-meta/-/issues/660

Author Checklist

• Provided a concise title for this Merge Request (MR)
• Added a description to this MR explaining the reasons for the proposed change, per say why, not just what
  • Copy/paste the Slack conversation to document it for later, or upload screenshots. Verify that no confidential data is added.
• Assign reviewers for this MR to the correct Directly Responsible Individual/s (DRI)
  • If the DRI for the page/s being updated isn’t immediately clear, then assign it to one of the people listed in the Maintained by section on the page being edited
  • If your manager does not have merge rights, please ask someone to merge it AFTER it has been approved by your manager in #mr-buddies
• If the changes affect team members, or warrant an announcement in another way, please consider posting an update in #whats-happening-at-gitlab linking to this MR
  • If this is a change that directly impacts the majority of global team members, it should be a candidate for #company-fyi. Please work with internal communications and check the handbook for examples.

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