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FMLA/Sick Leave Policy Definition/Changes

Lynde Meiers requested to merge FMLA_Policy_Changes into master

Why is this change being made?

Employers are obligated to notify employees of their FMLA policy. The FMLA related changes were made to explain how FMLA is calculated and administered at GitLab, and explain how it runs concurrently with GitLab's PTO policy and other leave types. Our sick leave policy was updated to ensure cohesive messaging to all team members, and prevent confusion between different policies for US vs Non-US team members. This MR is related to Issues: https://gitlab.com/gl-people-compliance/us-compliance/-/issues/3, https://gitlab.com/gl-people-compliance/us-compliance/-/issues/6, https://gitlab.com/gl-people-compliance/us-compliance/-/issues/5, https://gitlab.com/gl-people-compliance/us-compliance/-/issues/7 and https://gitlab.com/gl-people-compliance/us-compliance/-/issues/4.

Communications

"As we continue to grow as a public company, we must remain compliant with US Federal and/or State regulations within the United States to support employees who are taking time away from work to recover from their own serious illness, to care for a family member recovering from a serious illness, or to bond with their newborn or newly adopted child. Lynde Meiers, our Senior Absence Management Partner, has implemented changes to further clarify and define the process for our US-based team members when they are out of work due to a serious medical condition.

If (as a US-based team member) you are away from work due to a serious illness, caring for a family member recovering from a serious illness, or bonding with a newborn or newly adopted child lasting 5 or more continuous calendar days (or non-continuous calendar days if for the same condition), please email leaves@gitlab.com as described in our updated FMLA (Family Medical Leave Act) handbook section [https://about.gitlab.com/handbook/total-rewards/benefits/general-and-entity-benefits/inc-benefits-us/#family-medical-leave-act]. Please note: this change does not impact or change GitLab's 25-day "don't ask, do tell" PTO policy. Instead, if approved, FMLA will run concurrently with this policy as well as our other sick leave policies (including COVID leave). Team members will still receive 100% of their pay from GitLab during the first 25 days; while also receiving Federal and/or State mandated job protection.

Please see the related MR: !95227 (merged) and send all questions to leaves@gitlab.com. Thank you."

Author Checklist

  • Provided a concise title for the MR
  • Added a description to this MR explaining the reasons for the proposed change, per say-why-not-just-what
    • Copy/paste the Slack conversation to document it for later, or upload screenshots. Verify that no confidential data is added.
  • Assign reviewers for this change to the correct DRI(s)
    • If the DRI for the page/s being updated isn’t immediately clear, then assign it to one of the people listed in the "Maintained by" section in on the page being edited.
    • If your manager does not have merge rights, please ask someone to merge it AFTER it has been approved by your manager in #mr-buddies.
  • If the changes affect team members, or warrant an announcement in another way, please consider posting an update in #whats-happening-at-gitlab linking to this MR.
    • If this is a change that directly impacts the majority of global team members, it should be a candidate for #company-fyi. Please work with internal communications and check the handbook for examples.
Edited by Lynde Meiers

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